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Job Opportunity: Executive Administrator, Centralised Services Napier – Permanent:Ministry of Social DevelopmentJob description:Job DescriptionThe Ministry of Social Development is a people-centred organisation. We're in communities across the motu, working with partners to help New Zealanders be safe, strong and independent.We provide social policy and advice to government and assistance, including income, employment and housing support to people of all ages, families, wh?nau and communities. As a Te Tiriti o Waitangi partner we are committed to supporting and enabling M?ori, wh?nau, hap?, Iwi and communities to realise their own potential and aspirations. Our people are as diverse as the communities we serve. We care about the wellbeing and success of our people and provide a supportive and inclusive working environment where people can thrive and be who they are. Job location:Napier Permanent, Full Time Provide critical executive level support High energy, fast paced and friendly environment About us: The Ministry of Social Development is a people-centred organisation. We're in communities across the motu, working with partners to help New Zealanders be safe, strong and independent. As a Te Tiriti o Waitangi partner we are committed to supporting and enabling M?ori, wh?nau, hap?, Iwi and communities to realise their own potential and aspirations. Our people are as diverse as the communities we serve. We care about the wellbeing and success of our people and provide a supportive and inclusive working environment where people can thrive and be who they are. The function: This is an exciting opportunity for someone exceptional to utilise their executive administrative expertise to provide professional and confidential executive support to the Manager Centralised Services and her busy Service Manager team. In this function, you will be an approachable point of contact for the team. You will provide diary and email management, organise meetings and travel, prepare documentation including meeting agendas, minute taking and action points. You will also assist the wider team with administrative support, making sure everything runs smoothly and all team systems and processes are as efficient as possible. Information technology is critical to ensure confidentiality of documentation and information is maintained at all times. Maintaining a calm, efficient but friendly approach under pressure is essential. Leading a team of 7 Service Managers, the Manager Centralised Services is professional, hardworking, and focussed on delivering a large work programme, so an enthusiastic and forthright, high level of executive support is expected. We are seeking for an practiced professional who can self-manage, is comfortable managing multiple deadlines and has an unflappable approach in challenging situations. You will be encouraged to add value and show initiative and need to be intuitive to your Managers needs and pitch in where needed. Your approachcapability and excellent interpersonal communication expertise will ensure you can confidently work with a variety of stakeholders. You will be exposed to sensitive information and high levels of confidentiality, so integrity and trust in this position is vital. What are we looking for? » Someone who is self-managing and comfortable juggling multiple demands. You're able to engage with a range of stakeholders, be able to see where things need to be done and have the confidence and judgement to keep things moving without your manager. » You’re known to be friendly, efficient, and focused on quality. You are competent in the use of Outlook, Word, Excel and PowerPoint and highly proactive and motivated, with strong attention to detail and good practice in minute-taking. » You'll need good time management and communication expertise and be able to build effective relationships with people across MSD. » You can demonstrate a background of taking initiative in covering problems. » You will be comfortable with the use of significant technology including digital approaches to meetings, communication (such as video conferencing) and organisation. » An knowledge of finance related administrative tasks and recruitment support would be beneficial. » You enjoy working in a dynamic team, focused on achieving great results for New Zealanders. » If you want to utilise your attention to detail and exceptional organisational and relationship expertise, then we would love to hear from you! Position Descriptionhttps://www.msd.govt.nz/hr/documents/position-descriptions/dce- service-delivery/client-service-support/executive-administrator-pd-may-2022. docxincome range: $71,943.00 – $87,931.00How to submit the application:To apply, click the ‘Apply Now’ button to upload your CV, cover letter and complete the online application form. To be considered, your application must include a current CV and cover letter that briefly outlines your suitcapability for the function, highlighting your administrative strengths and a bit about your career aspirations and how that fits in with joining MSD. Note: Your cover letter will be a key part of our assessment process, so please highlight how your practice relates to the key responsibilitieslisted in the position description. All applications must be made online. If this is not possible or if you have any queries, Contact Us by us atjobs@msd.govt.nz. For a confidential discussion about the function, Contact Us by Carla Ferguson, Manager Centralised Services by Email address:Carla.Ferguson013@msd.govt.nz Internal MSD Employees - please apply through your myHR portal at work. This will ensure that your myHR employee profile is visible as internal candidate. Closing date:Sunday 17 July 2022 Joining us Joining MSD means being part of a wh?nau that celebrates the diversity each individual represents. We show manaaki, we care about the wellbeing and success of people and want everyone to thrive, and be who they are in a supportive and inclusive working environment. We work together to make a difference for communities while doing the right thing with integrity. We are a Treaty partner committed to strengthening relationships with M?ori, Hap?, Iwi and communities to realise their own potential and aspirations. If you have any support or access requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process. MSD has a COVID-19 vaccination policy which requires employees to be fully vaccinated. Skills:
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