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Offer: Coordinator:Job description:Job detailsOrganisation National Digital Forum Closes 15 Oct 2021 Posted on 5 Oct 2021 Region National, Auckland, Wellington Work type Part time employment, Contract, Expressions of interest Work classification Culture & Heritage, Digital & Technology, Management & Admin ShareNDF is seeking a part-time coordinator to support the administration, membership and communication of the board and its connected activities including the annual conference, regional events, and special projects.Expressions of interest are invited for the provision of coordination services, executive support and communications management to the National Digital Forum (NDF) Board. The initial contract will be for one year with the option for review/renewal. WHAT IS NDF? The National Digital Forum (NDF) was formed in 2001 and became an Incorporated Society in October 2010. NDF brings together the cross-sector interests of the Galleries, Libraries, Archives and Museums sector (GLAM) relating to digital matters including collections, access and engagement. http://www.ndf.org.nz/ Our Mission is gathering and inspiring the digital thinkers of Aotearoa's cultural sector by: » Organising world-leading cross-sectoral gatherings to inspire digital mindsets and leadership abilities. » Sustaining an inclusive digital cultural community that works together. » Providing space for the cultural sector to explore and respond to the defining challenges of the time. The NDF Board members include representatives of Te Papa, National Library of New Zealand, and Archives New Zealand, with others elected by member organisations. The NDF Board is made up of volunteers who meet virtually at least 6 times a year The major activity of NDF is an annual conference which attracts over 300 delegates from GLAM organisations. A Board subcommittee undertakes conference planning with a professional conference organising company. The 2021 conference is planned for November this year. EXECUTIVE COORDINATION AND COMMUNICATIONS SUPPORT TO THE NDF BOARDThe NDF Board is seeking independent executive support to cover these areas of responsibility:» NDF Board - coordinate and support bi-monthly meetings and annual election » Administration - record-keeping for NDF Incorporated » Financial accounts - arrange invoicing, payments and reporting » NDF website - maintain content and online community management » Communications - maintain the NDFs communication channels and assist with conference communications and marketing » Membership - maintain the membership database » Annual conference - support the conference committee » Regional initiatives - support the regional ambassadors and Board member with regional event oversight » Grants and funding - support the Board to prepare funding and grant applications as needed The prosperous contractor may be engaged for research or other projects in addition to the above. The prosperous contractor will have: » Strong administration, organisational and communication expertise » An capability to work independently and proactively » practice using accounting software (Xero) or a availability to up-skill » practice and knowledge of the GLAM and cultural sectors » practice and knowledge of digital matters in the context of these sectors » capability to use (or lgain to use) tools currently in use by the NDF: Squarespace CMS, Twitter, LinkedIn, Slack, Zoom, G Suite (Google), MailChimp » Excellent written communication expertise » A high level of comfort with managing social media channels » practice in social media content creation » An inclusive approach and capability to create an environment where biculturalism can flourish (within a nation of many diverse cultures) » A availability to continuously improve the operations of the NDF » Ideally: practice working within membership organisations or within a Charities Services / Incorporated Society framework OUTPUTS AND HOURSDetailed outputs for each area of responsibility will be agreed in negotiation with the prosperous Contractor.The hours required per week increase around the bi-monthly Board meetings and periods of high activity, but the Contractor can expect to provide an average of around 10 hours per week of baseline support. CONTRACT CONDITIONSA maximum fee of $40,000 + GST per year is available, including provision of office services.The prosperous contractor will be responsible for their own equipment, materials, internet access, transport and tax/GST/ACC etc. Reimbursement of actual and reasonable expenses such as postage and printing will be made if approved in advance. The prosperous contractor will be expected to work remotely from their own office. Ideally located in Wellington or Aucklandbut not a requirementof the contract. Additional responsibilities and remuneration may be negotiated separately if resources allow. The Contractor will be responsible to the NDF Board as a whole, with direct interaction primarily through the Co-Chairs, Secretary, and Treasurer. Links & Contact info: function information here About NDF How to submit the application: Expressions of interest are requestedto include: » covering letter outlining suitcapability for the function (max 1 page) » brief CV including significant practice » contact details for 2 referees who can speak for your significant expertise Please send by 5pm on Friday 15th October to: Teina Herzer Co-Chair, National Digital Forum Board admin@ndf.org.nz Skills:
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