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Office Manager & Finance adjunct:Job description:Job detailsOrganisation disguise Metaverse Labs NZ Closes 30 Nov 2022 Posted on 19 Oct 2022 Region Auckland Work type Full time employment Work classification Digital & Technology ShareABOUT DISGUISE METAVERSE LABS disguise Labs is a global network of creative technologists focused on xR, virtual production, web3 and the metaverse. Information technology offers consultancy and creative services directly to clients as well as research and development to unlock new use cases of disguise technology, and integrations with gaming and metaverse platforms to create hybrid live practices. ABOUT THE function This position is pivotal in ensuring the efficient operational management of the office & financial integrity of the New Zealand Metaverse Labs initiative for the disguise group.We are seeking for an entrepreneurial, hands-on, individual to supervise all day to day office and financial aspects for the New Zealand team with support from the team out of our London HQ. disguise has aggressive growth plans for the next 5 years which will give the right individual a clear path for progression within the business. WHAT YOU WILL DO Overall Work with the leadership abilities team to establish, elevate and maintain the day-to-day office operations and finances of a dynamic business to enable success. Financial/Commercial (circa 40%) - Managing all day to day financials from AP, AR, Treasury and reporting for Labs New Zealand. Working closely with the Labs Producer to ensure WIP and utilisation rates of creative teams are tracked accurately in relation to budgets, timesheets, analysis etc - Assisting with client fee proposals and estimates, earnings and cost analysis where required - Assisting in the month end close for the Disguise Group of Companies. - Manage the preparation and review of reconciliations of all material balance sheet accounts on a monthly basis for the Labs entity. - Ensure SLAs within the team are adhered to and education for the wider business for financial best practices across a rapidly growing business. - Ensuring expense reconciliations are updated by the team and the overdue list is published to finance. - Raising POs and payments - Key function in the completion of annual statutory financial statements for New Zealand and respond in timely manner to avoid any audit delays. - Assisting with any GST/Corporation filings - Working with the UK team to ensure monthly numbers are reviewed and reconciled. - Evaluating cost efficiencies Operations & Office Management (circa 60%) » Manage the NZ Auckland office day to day, supporting a 20+ people creative technology studio located in Kingsland » Order and coordinate office equipment/cleaning supplies/furniture to ensure a cohesive office space » Day to day contact for landlord and/or building management. Manage building and maintenance vendors » Assist with event planning and culture initiatives. Order catering/meals for training and events. » Help to streamline processes and set-up systems that keep a fast-growing company operating efficiently. » Assist meeting setups and agendas, calendaring, and coordinating cross-functionally. » Ad-hoc assistance as needed to both Sales Operations and Support personnel and extended team » Work with sales and marketing teams to coordinate events, budgets, and related community outreach » Manage goods in/out in the NZ office including: » Manage fulfilment of sales orders as directed (hardware and software). Ensure that all tax, import (and export) compliance rules and regulations are followed. » Coordinate with HK/HQ office for any shipments going in/out NZ/AUS for orders » Assist with customs issues » Manage office stock and any other parts required for servers/repairs/call downs » Main point of contact for global ops and finance - raise any concerns etc » Join APAC sales/ops weekly call » Assist regional sales admins with timeline for delivering orders to customers in AUS/NZ » Enable the flow of communications during the sale and after sale process, ensuring order accuracy for both customer satisfaction and team effectiveness » Maintain and update operational databases of contacts and asset records » Process returns, credits and special requests from finance company partners » Main point contact for deliveries and shipments within the western region (Mail, FedEx, UPS etc.) » Maintain inventory of demo and sales stock and making sure tracking systems are updated » Maintain and distribute swag inventory as requested. » Monitor the general phone numbers and email accounts. Address and/or forward incoming inquiries as required » Responsible for facilitating travel and lodging for team as needed. ABOUT YOU Requirements Desirable - Part Qualified Accountant - Office management practice - University Degree -Enjoys working in a creative environment alongside creative technologists - practice with Microsoft Excel (must be strong on pivot tables, look-up functions and using complex formulas), Word, Google Suite - Sheets, Docs - NetSuite and Salesforce practice preferred. - Strong Analytical and decision-making expertise - practice working in Private Equity and B2B environment is desirable. - Minimum of 3-5 years' practice within a high growth finance team environment - expertise of Local New Zealand Taxes. - capability to work some cross over times with the UK. Personal expertise - Excellent communication and interpersonal expertise. - Organised and efficient, able to prioritise workload. - Able to demonstrate initiative and work to tight deadlines. - Keen to lgain new expertise, processes and systems - capability to work flexibly within a team, asking for and giving support as needed - Results-driven with high attention to detail and accuracy - Looking to develop expertise and grow with the company How to submit the application: Please apply viahttps://boards.eu.greenhouse.io/disguisetechnologiesltd/jobs/4083337101 Skills:
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