Offer: Business Manager, The Physics Room Contemporary Art Space:

Job description:

Job details

Organisation
The Physics Room Contemporary Art Gallery
Closes
30 Jan 2022
Posted on
17 Jan 2022
Region
Canterbury
Work type
Part time employment
Work classification
Visual Arts

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22 hours per week
Applications close 5pm, Sunday 30 January 2022
Interviews will be held in the first week of February 2022

The Physics Room is a contemporary art space in ?tautahi, dedicated to developing contemporary art and critical discourse in Aotearoa New Zealand. We are seeking for someone to join The Physics Room as Business Manager. This is a part-time function, with the responsibility for looking after all our financial systems.
The Business Manager is a crucial function within the small Physics Room team, ensuring that best practice financial systems are maintained and up to date, invoices are paid in a timely manner and accurate information is provided forfunding applications and reports. this function expands on the function of the Office Manager by elements of financial planning, managing annual compliance reporting with the Charities Commission, fundraising, the TPR Annual Report, stakeholder relations, and health and safety reporting.
Key relationships:
   » The Physics Room Director, adjunct Curator, Publications Coordinator and Access Coordinator
   » The Physics Room Board of Trustees, particularly Board Treasurer
   » Creative New Zealand
   » Current auditor
   » Creditors / debtors
   » Service providers
   » Contemporary artists and arts professionals
   » Funders, organisational and business partners, and donors
Key Job responsibilities:
Financial management and planning
   » Manage and be accountable for all The Physics Room's financial systems and processes
   » Propose and deliver financial systems improvements in conversation with the Director
   » Co-design and co-manage annual organisational budgets for exhibitions, publications and public programmes
   » Develop organisational forecasting budgets for major funders
   » Manage financial information for annual audit in conversation with the Director and Treasurer
   » Report on financial status of organisation when required including bi-monthly financial reports for the Board highlighting any variances from the budget
   » Manage financial transactions in Xero, including reconciliations with the bank statements
   » Manage payroll system, ensuring that all staff are paid on time and the leave register is up to date
   » Manage creditors, ensuring they are paid on time and that all payments have been correctly approved and allocated to the appropriate cost centre before payment
   » Manage debtors, following up outstanding invoices and ensuring resolution in conversation with Director
   » Prepare and process PAYE and GST returns as required ensuring that all payments are remitted to the IRD by their due dates
   » Manage standard quarterly journals in conversation with the Director and Treasurer
   » Manage grants acquittals at the end of the grant period
   » Compile the Annual Report with the adjunct Curator and Director
   » Manage annual compliance reporting with the Charities Commission
Fundraising
   » Research, propose, write and/or contribute to funding applications in tandem with the Director
   » Scope and plan annual fundraising calendar with Director
   » Work with adjunct Curator on delivery of Annual Fundraising exhibition
   » Manage points of sale for the annual fundraiser, providing full reconciliation and receipting, and updating inventory
   » Work with Director to maintain existing partnerships and identify and develop new partnership relationships
General administration
   » Manage all physical correspondence; mail delivery and pick-up
   » Purchase / acquisition of office and gallery supplies and consumables
   » Maintain The Physics Room hardcopy / digital archive
   » Work with Publications Coordinator to administer and track publication sales
   » Work with Publications Coordinator to promote new and existing publications
   » Manage Office health and safety reporting
   » Support Board meeting administration, including systems management of board files, archiving, and scheduling for bi-monthly meetings with the Director
Desired expertise and competencies:
   » consciousness of the responsibilities and obligations of Te Tiriti o Waitangi
   » Attention to detail, capability to methodically follow systems and implement change
   » expertise of Xero accounting software including payroll systems
   » expertise of PAYE and GST processes
   » expertise of non-profit and Charitable Trust requirements
   » expertise of stakeholder management and fundraising processes including private philanthropy, philanthropic trusts, and sponsorship
   » Interest in and expertise of contemporary art
The Physics Room is an equal opportunities employer; please let us know if you have accessibility requirements that we can support within the application process. If you have any questions about the function, please feelfree to get in touch with Abby Cunnane at abby@physicsroom.org.nz.
Links & Contact info: 
Business Manager job description, The Physics Room Contemporary Art Space, ?tautahi Christchurch
How to submit the application:

Please senda one page cover letter outlining your significant practice, interest in the function, and CV to Abby Cunnane at abby@physicsroom.org.nz. Feel free to also contact Abbywith any questions about the function.

Skills:

Job Category:	[ View All Jobs ]
Language requirements:
Employment type:
Salary:	Unspecified
Degree:	Unspecified
Experience (year):	Unspecified
Job Location:	Canterbury
Company Type	Employer
Post Date:	2024/05/01 / Viewed 4576 times
Contact Information
Company:
Contact Email:	abby@physicsroom.org.nz

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